MINUTES OF 12TH MAN COMMITTEE MEETING
21 May 2012 at Hawkwell House Hotel
Present; Lee Brooker, Dave Cudd, Don Gale, Rose Green, Danny Johnston, Trevor Lambert, Paul Ridgley, Sue Trafford, Ray Whittaker, Steven Sykes (secretary). Kelvin Thomas and Owen Clark from OUFC were also present.
Apologies for absence were received from Zoe Fathers, Michael North, and Paul and Liam Wakeford.
Minutes of last meeting and matters arising – TL raised the question of the success or otherwise of loan players and how to avoid a reflection of negativity on the Fund when they were not successful. He did not agree with the view but wanted peoples thoughts and a discussion ensued. DC raised the question of selling 12th Man items in the ground but KT said this had already been covered. With regard to on-line merchandising, TL reminded everyone that we are not selling but taking donations.
Sponsored walk and choice of routes – DJ distributed maps of both routes he had prepared, one from Eynsham and one from Cassington. He had chosen these starting points to reflect a 12 mile walk for the 12th Man. The date is to be confirmed when the new season’s fixtures are known. TL said it would be helpful if the committee could know the new shirt design slightly in advance of launch to enhance the publicity material for the walk and also to produce the new season badges.
Film night – KT agreed that the larger function room at the ground could be used and he would arrange it with the stadium company. OC offered to help with the arrangements. SS is to e-mail OC with possible dates and suggested players. It was suggested there might be a tie-in with the Milk Cup victory. KT suggested holding the event in September rather than in the school holidays, possibly on a Thursday night as these tended to be less busy.
Open Day – was confirmed as being 14 July. RW is to liaise with OC regarding the location of tables/ stalls.
Continued involvement – TL suggested that an e-mail be sent round asking if people still wanted to contribute. There was some discussion as to whether the group formed a committee or a working group. DG suggested that the positions of treasurer and secretary need to be elected. RW stated that he would prefer to see a chair and vice-chair elected. DG requested that this be put on the agenda for the next meeting.
Any other business – DG presented new lanyards (in reverse colourway from the first batch) and stated that these had cost slightly less than the previous order. DC raised the question of whether embroidered badges could be produced by the Fund to be affixed to shirts larger than those on sale in the club shop (i.e., 3XL and larger). KT said he would investigate this. DC also suggested a series of fridge magnets of players’ faces.
LB offered to help build an improved website with integrated Pay Pal, as this is one of his areas of expertise.
TL provided a fund update; there is currently £1764 in the account. A total of approximately £43,000 has been raised so far and it was suggested that the target for this season should be to reach a total of £50,000.
KT proposed that future meetings be held at the Oxford Sports and Social club. SS is to e-mail OC regarding this.
RW is to organise a quiz night.
Date of next meeting – 2nd July 2012, venue to be confirmed [meeting subsequently deferred]
There being no further business the meeting closed at 9.35pm.